What are submission forms?
Submission forms let you collect registrations, sign-ups, and other information from customers. Forms can be used for event sign-ups, feedback collection, interest forms, course applications, and more.
Creating a form
- Go to Administration > Submissions.
- Click Add.
- Fill in the form details:
- Name – the form title shown to customers.
- Description – optional text explaining the purpose of the form.
- Active from / Active to – the date range during which customers can submit the form.
- Max submissions – optional limit on the number of responses. The form closes automatically when the limit is reached.
- Configure which fields to include by toggling On/Off for each field. Mark fields as mandatory using the Required checkbox.
- Preview your form at the bottom of the page.
- Click Save.
Available field types
Forms support a range of built-in field types:
- Personal information – name, email, phone (always included, cannot be turned off).
- Address – street, postal code, city.
- Parent/guardian information – for junior registrations.
- Club – the customer’s club affiliation.
- Player strength – skill level.
- Text field / Text area – free-text input.
- Radio buttons, Checkboxes, Dropdown – predefined options the customer chooses from.
- Time range checkboxes – let customers select preferred time slots.
- Number of occasions – let customers choose how many sessions to sign up for.
- Terms of service – a required acceptance checkbox with custom text.
- Allergies / Pickup – specialised fields for events involving meals or transport.
Access control
You can restrict who can submit the form:
- Membership required – only customers with an active membership can submit.
- Payment required – customers must pay a fee when submitting.
- Requirement profile – only customers matching a specific profile can submit.
Sharing the form
Each form gets a unique public link that you can share with customers via email, your website, or social media. The link is only active during the form’s active date range. If the form has reached its maximum number of submissions, customers see a message that registration is closed.
Managing submissions
Go to Administration > Submissions and click on a form to see its responses.
- Filter submissions by customer name, email, gender, birth year, membership status, or skill level.
- Accept a submission to approve the registration (for course-linked forms, this adds the customer as a participant).
- Discard a submission to reject it. Discarded submissions can be restored later if needed.
- Export to Excel to download all submission data for external processing.
To edit an existing form, see Edit an application form.
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