When we send our statements, you can choose to receive them as an E-invoice or a PDF invoice.
If you have chosen to receive your statements via PDF, you can change the email address it is sent to by going to: Administration - The venue - Settings - Scroll down to Payment invoice email
Note: The change must be made by the end of the month to be implemented for upcoming dispatches.
Here we explain the differences between E-invoice and PDF invoice:
E-invoice (Electronic Invoice):
- An e-invoice refers to a digital invoice that is structured in a machine-readable format. It's typically exchanged between systems, enabling seamless integration into accounting software, Enterprise Resource Planning (ERP) systems, and other automated processes.
- E-invoices follow specific standards, such as UBL (Universal Business Language), XML (Extensible Markup Language), or EDI (Electronic Data Interchange), which allows for direct data transmission between systems.
- They are not human-readable without specific software or systems that can interpret the structured data.
- E-invoices facilitate automated processing, reducing errors and manual intervention in handling invoice data
PDF-invoice:
- A PDF invoice is a human-readable document created in Portable Document Format (PDF). It represents a visual replica of a traditional paper invoice.
- PDF invoices are typically sent via email or downloaded from a website. They are designed for human consumption, as they can be easily viewed, printed, and manually processed.
- PDF invoices lack structured data inherent in e-invoices, making it harder for automated systems to extract information directly. While they're convenient for sharing and viewing, their data must be manually entered into accounting or ERP systems.
In summary, the primary difference lies in their formats and data structures. E-invoices are machine-readable, structured documents designed for automated processing and integration with systems, while PDF invoices are human-readable files meant for manual viewing and require manual data entry for system integration.